Effective Date: 1 November 20
1. Introduction
SealPoint Notary, LLC ("SealPoint Notary," "we," "us," or "our") is committed to protecting your privacy
and safeguarding your personal information.
This Privacy Policy explains how we collect, use, disclose, and protect your information when you:
- Use our notary services
- Schedule appointments
- Submit documents for notarization
- Make payments for services
- Communicate with our team
By using our services, you agree to the terms of this Privacy Policy.
2. Services We Provide
SealPoint Notary, LLC provides the following professional notary services in the State of Mississippi:
- General Notary Services Notarization of documents including affidavits, powers of attorney, contracts, and
other legal documents
- Mobile Notary Services
We travel to your location for convenient in-person notarization services
- Loan Signing Services
Professional loan document signing agent services for real estate transactions, refinancing, and other loan closings
All services are performed in person in compliance with Mississippi notary laws and regulations.
3. Information We Collect
We collect the following types of information:
Personal Information:
- Full legal name
- Date of birth
- Current address
- Phone number
- Email address
Identity Verification:
- Government-issued photo ID (driver's license, passport, state ID, military ID)
- ID number and expiration date
- Physical description as required by Mississippi law
Document Information:
- Contents of documents presented for notarization
- Document type and purpose
- Signatures and initials
- Notarial certificate details
Financial Information:
- Payment method
- Transaction amount
- Billing information
- Payment confirmation
Appointment Information:
- Appointment date and time
- Service location/address
- Type of service requested
- Special requirements or instructions
Notary Journal Information:
Per Mississippi law we maintain a notary journal that includes:
- Date of notarization
- Type of notarial act
- Document description
- Signer information
- ID verification details
- Fees charged
- Signer signature
4. How We Use Your Information
We use your information for:
Service Delivery:
- Verify your identity as required by Mississippi law
- Complete notarization of your documents
- Process loan signing documents accurately
- Travel to your location for mobile services
- Maintain required notary journal records
Communications:
- Confirm appointments
- Send appointment reminders
- Follow up after services
- Respond to your inquiries
- Send service receipts
- Provide important updates
Legal & Compliance:
- Comply with Mississippi notary laws and regulations
- Maintain required notary journal for 5 years
- Respond to court orders or legal requests
- Prevent fraud and unauthorized notarizations
- Verify document authenticity
Business Operations:
- Process payments securely
- Improve our services
- Maintain accurate records
- Resolve disputes
- Train our staff
5. Mississippi Notary Requirements
As a Mississippi commissioned notary public SealPoint Notary is required by law to:
- Verify the identity of all signers using government issued photo identification
- Maintain a notary journal of all notarial acts
- Keep journal records for a minimum of 5 years
- Record specific information about each notarization
- Make journal available to law enforcement when required by law
This information is collected and maintained as required by Mississippi law and is not used for any other purpose
without your consent.
6. HOW WE PROTECT YOUR INFORMATION
SealPoint Notary takes the security of your information seriously. We implement:
Physical Security:
- Secure storage of notary journal and records
- Locked storage for client documents
- Secure transport of documents during mobile notary services
- Restricted access to client information
Digital Security:
- Encrypted digital storage
- Password protected devices
- Secure payment processing
- Regular security updates
- Secure email communications
Professional Standards:
- Strict confidentiality of all client information
- Professional conduct in all locations
- Secure handling of all documents presented
- Immediate notification if breach occurs
7. INFORMATION SHARING
We do NOT sell your personal information. We may share your information only in the following circumstances:
With Your Consent:
- When you authorize us to share information with third parties
- When required to complete your requested services
Legal Requirements:
- To comply with Mississippi notary laws
- To respond to court orders or subpoenas
- To comply with law enforcement requests
- To prevent fraud or illegal activity
- When required by Mississippi Secretary of State
Real Estate Transactions:
- With title companies
- With lenders and banks
- With real estate attorneys
- With closing agents
- As required to complete loan signing services
Service Providers:
- Payment processors
- Appointment scheduling services
- Secure document storage providers
- All providers bound by strict confidentiality
Note: All information sharing is conducted in compliance with Mississippi law and professional notary standards.
8. Loan Signing Services
For loan signing services we may collect and handle:
- Loan documents and packages
- Borrower personal information
- Property information
- Financial information
- Lender instructions
- Title company information
This information is:
- Handled with strict confidentiality
- Shared only with authorized parties (lenders, title companies, closing agents)
- Stored securely
- Destroyed after closing per lender instructions
- Never used for any other purpose
We comply with all lender and title company confidentiality requirements and signing agent agreements.
9. Mobile Notary Services
For mobile notary services we collect:
- Your service location address
- Directions or access instructions
- Building/unit information
- Special access requirements
- Contact information for location
This information is used solely to:
- Travel to your location
- Complete your notarization
- Ensure safe and efficient service delivery
Location information is not shared with third parties and is deleted after service is completed.
10. Payment Information
We accept the following
payment methods:
- Cash
- Credit/debit card
- Electronic payment
Payment information is:
- Processed securely
- Never stored in full
- Protected by encryption
- Used only for your transaction
- Never shared with unauthorized parties
Mississippi notary fees are regulated by state law. Maximum fee per notarial act is set by Mississippi Secretary of State.
11. Your Rights
You have the right to:
- Access your personal information we hold
- Correct inaccurate information
- Request deletion of information (subject to legal retention requirements)
- Opt out of marketing communications
- Withdraw consent at any time
- Request copy of your data
- File a complaint with regulatory authorities
Note: Some information cannot be deleted due to Mississippi notary law retention requirements.
To exercise your rights contact us at:
SealPoint Notary
Website:
www.sealpointnotary.com
Email: verifiedby@sealpointnotary.com
Phone: 769-223-7071
12. Data Retention
We retain your information for the following periods:
Notary Journal:
- Minimum 5 years per Mississippi law
- Required by Mississippi Secretary of State
Loan Signing Documents:
- Per lender/title company requirements
- Typically 5-7 years
- Or as required by law
Appointment Records:
- 2 years after service
Payment Records:
- 7 years for tax purposes
General Client Records:
- 5 years after last service
After retention periods expire all information is securely destroyed following professional standards.
13. Cookies & Website
Our website may use cookies to improve your experience.
We use cookies for:
- Website functionality
- Appointment scheduling
- Contact form submission
- Analytics and traffic
You may disable cookies through your browser settings.
We do not use cookies to collect sensitive personal or financial information.
14. Children's Privacy
Our notary services are for adults 18 years and older.
We do not knowingly collect information from minors under 18.
Exception: When notarizing documents involving minors, we collect only information necessary to complete the
notarization as required by Mississippi law.
If you believe we have collected information from a minor inappropriately please contact us immediately.
15. Changes to this Policy
We may update this Privacy Policy periodically to reflect:
- Changes in our services
- New legal requirements
- Updated notary regulations
- Improved privacy practices
We will notify you of significant changes by:
- Posting updated policy on our website
- Updating the effective date
- Email notification for significant changes
Continued use of our services after changes constitutes acceptance of the updated policy.
16. Mississippi Law Compliance
SealPoint Notary, LLC operates in full compliance with:
- Mississippi Notary Public Law
- Mississippi Code Annotated §25-33-1 et seq.
- Mississippi Secretary of State Regulations
- Gramm-Leach-Bliley Act
- Federal Trade Commission Act (FTC Act)
- All applicable federal and state privacy laws
Our notary commission is issued by the Mississippi Secretary of State and we operate within all commission
requirements and restrictions.
17. Contact US
For questions, concerns, or requests regarding this Privacy Policy please contact:
SealPoint Notary, LLC
📍 Address:
Canton, Mississippi
📞 Phone: 769-223-7071
📧 Email: verifiedby@sealpointnotary.com
🌐 Website: www.sealpointnotary.com
We will respond to all privacy inquiries within 3 business days.
For notary commissioninformation contact:
Mississippi Secretary of State
📞 601-359-1633
🌐 sos.ms.gov
18. Governing Law
This Privacy Policy is governed by the laws of the State of Mississippi and applicable federal laws.
Any disputes arising from this Privacy Policy will be resolved in accordance with Mississippi state law in the appropriate court of jurisdiction.
Acknowledgment
By using SealPoint Notary, LLC services you acknowledge that you have read, understood, and agree to this Privacy Policy.
SealPoint Notary, LLC
Professional Notary Services
Mississippi Commissioned
Notary Public
© 2026 SealPoint Notary, LLC
All Rights Reserved.
